Let people know who you are and how to reach you
An email signature is a nice way to end an email message because it gives the recipient more information about who you are and how you can be reached. In Outlook, you can create one or more personalized signatures for your email messages. Your signature can include text, images, your electronic business card, a logo, or even an image of your handwritten signature. You can set up Outlook so that signatures are automatically added to all outgoing messages or create your signature and add it to messages on a case-by-case basis.
Follow these steps to create your own signature:
- Step one: From the File tab, click Options.
- Step two: In the Mail section, click the Signatures button.
- Step three: In the Edit signature field, create your signature. You can modify the formatting and click the icons to add images and links.
- Step four: The first signature you create will be called “default.” To rename, click the Rename button and type a new name for the signature.
- Step five: In the Choose default signature section, select the email account to associate with the signature, if applicable.
- Step six: Using the drop-down menus, select the signature you want to appear appended to new messages and/or replies and forwards. You can also leave this option as (none).
- Step seven: Click OK
Email signatures can be a powerful tool, since they contain information that goes out with every new email sent. If you use a pre-made signature in your work or personal emails, you likely include your contact information, a job title and/or company name, and perhaps an image or logo. All of these elements convey a lot about the sender and the company, so they should be useful, informational, and visually attractive. In Office 365, individual users can create and add signatures that can be added automatically to all outgoing emails or applied only to specific messages.
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